mykappa for alumnae associations
mykappa for alumnae associations
MyKappa is your association’s new home for all things Kappa.
what’s changing
MyKappa will be your one stop for association management.
MyKappa will be your place to access all things Kappa, including managing your alumnae association. You will have access to:
- Association galley and dues-paying roster management, including updating member contact information and obituary notices.
- Officer roster management.
- Resource library.
- All-in-one annual per capita fees and alumnae association dues collection (coming August 2026).
- Association website management.
- Ability to send mass emails to dues-paying association members and all members in the association’s ZIP code radius.
We’ll continue adding new capabilities and enhanced experiences, building over time based on readiness, feedback, and what will add the most value.
how do I prepare
Your MyKappa Checklist
- Log in to the Kappa website and be sure your email is up to date so we can reach you. Please use a personal email that is not a passed-down association officer email. (Databases do not like shared emails!)
- Start your checklist. It includes information on what’s coming, what you can expect, and plans to help you prepare.
- Be ready by June 18. Much of our system, including KeyReports, will enter a freeze period starting June 18 through July 27.
tell me more
Frequently Asked Questions
General Questions
We encourage alumnae associations to take the following steps:
– Use the alumnae association transition checklist to keep up with the transition, plan ahead, and be prepared for freeze periods.
– Let your association members know a transition is coming and encourage them to ensure their contact information is up to date by June 18. Let them know they should submit references as soon as possible to avoid issues for Primary Recruitments occurring in late July/early August.
Yes! Training will be provided to associations at launch. Kappa plans to offer a variety of options, including live webinars, prerecorded trainings, step-by-step guides, an in-portal support hub, and support from the Kappa Headquarters staff.
Yes! Encourage members to confirm or update their contact information on their Kappa profile ahead of June 18. If your association has updated contact information and needs assistance, please email the Alumnae Experience Department as soon as possible.
No. If the email currently listed on your member profile is role-specific, please update it to a personal address before June 18. Shared and passed down emails cause issues with our database and email marketing system. Our best way to reach you is through your personal email.
Yes! All participating association members, including seasonal members, can be included on your membership roster.
Our expectation is that alumnae associations will use MyKappa for their core association needs. MyKappa is a major investment in Kappa’s technology infrastructure, creating a more streamlined and secure experience. It will be a transformational digital experience for member connection, especially for alumnae associations.
MyKappa will launch with core, essential functionality for alumnae associations, such as galley and leadership roster management, streamlined per capita fees and alumnae association dues payments, event calendar, emailing system, and association website. Post-launch, Kappa is committed to building out MyKappa with new capabilities and enhanced experiences based on your alumnae association’s needs and feedback.
We understand that some associations may have contracts/subscriptions with database and/or communications vendors. Please reach out to the MyKappa team if your association is working with a database or communications vendor to discuss current contracts/subscriptions and how the association uses this software.
At launch, you’ll find the core, essential functionalities from KeyReports, including the full association galley, dues-paying roster, leadership roster, and sharing obituary notices. MyKappa will also streamline resources from other technology platforms, including updating your profile, references, alumnae association and chapter websites, and annual per capita fees and association dues payments.
Once the foundation is in place, we’ll continue adding new capabilities and enhanced experiences, building over time based on readiness, association feedback, and what will add the most value. This phased approach supports a smoother transition for everyone.
Yes! Alumnae will be able to see events happening both locally and on the Fraternity level.
Association Dues
Starting Aug. 3, instead of tracking per capita payments separately from association dues — and managing different deadlines, payment methods and reminders — you’ll use one unified billing process in MyKappa. It creates a simpler, more streamlined, and secure experience for members, association officers, and the Fraternity as well as:
– Reduces errors.
– Accelerates collections.
– Gives real-time visibility to who has paid.
– Allows association officers to focus on member communication and relationship-building instead of administrative work.
– The alumnae association will set up a Stripe account, the payment-processing platform where money from MyKappa will be deposited. Kappa Headquarters will provide detailed instructions for setting up your association’s Stripe account soon.
– Following the MyKappa launch in July, the alumnae association will enter its pricing structure into MyKappa. The system will allow up to five pricing options in addition to an optional non-tax-deductible donation to the association’s operating fund.
– Starting Aug. 3, alumnae will be able to pay their per capita fee and alumnae association dues simultaneously. Dual association members will be able to complete a second transaction for their other association.
Yes! Five membership levels and non-tax-deductible donations will be supported for association dues collection.
Electronic payments for the 2026–27 fiscal year will be available in early August. We highly recommend associations wait to collect dues until this feature launches. If associations need to collect dues earlier, please contact the MyKappa team to discuss options.
Associations that have already started collecting dues for next fiscal year or that need to start collecting prior to Aug. 3 should contact the MyKappa team to discuss options. These associations will need to send a list and check to Kappa Headquarters prior to the Aug. 3 launch so member dues-paying statuses can be updated manually.
Our expectation is that alumnae associations will use MyKappa for dues collection. MyKappa is a major investment in Kappa’s technology infrastructure, and collecting both annual per capita fees and alumnae association dues creates a more streamlined, simpler, and secure experience for members, association officers, and the Fraternity.
We understand that some associations may need to collect dues sooner than early August or that some members may not feel comfortable with online payments. Please reach out to the MyKappa team to discuss options.
No! The alumnae association will set up a secure Stripe account where all association dues payments will be distributed directly to the association’s bank account. Associations will receive instructions about how to set this up soon.
Association Communication
MyKappa will provide association officers the ability to communicate with all alumnae, regardless of dues status, in their geographic area via the portal’s emailing system. Officers will be able to segment communications for different purposes as well.
Mass texting will not be available in MyKappa at this time.
Alumnae associations are welcome to communicate with members through group messaging apps or SMS texting platforms. Keep in mind that both the United States and Canada have legal requirements when it comes to texting. Check out this resource for ideas on group messaging and texting.
Yes! The emailing system will be able to segment communications with association members.
Yes! Association officers will be able to update members’ contact information and report members who have passed away. This will be available when MyKappa launches.
Association Websites
No. Kappa will no longer provide OmegaOne as a website and internal communications option. Many of these features, including the association website and emailing, will be available in MyKappa at launch.
Be sure to download important documents saved in the members-only platform of OmegaOne.
Pro tip: Copy and save any website content and download any photos your association wants to use on the new website.
Yes! Associations will be able to customize their website content with photos and text, similar to how they currently customize OmegaOne sites.
Use this guide to plan your content for the new association website.
Yes! Your association’s URL will remain the same.