Privacy Policy


This privacy policy is intended to assist you in understanding what information we gather about you when you visit this website, how we use that information, and the safeguards we have in place for the information.

This privacy policy (this “Policy”) is intended to assist you in understanding what information we gather about you, how we use that information, and the safeguards we have in place for the information.

This Policy applies to the information collected by Kappa Kappa Gamma, the Kappa Kappa Gamma Foundation, the Fraternity Housing Corporation, and our affiliates (collectively, “Kappa,” “we,” “us,” or “our”) through our website, kappakappagamma.org, and all other Kappa-controlled websites, microsites, and mobile websites we operate or use (our “Website”), and through other means, such as through our social media pages and our communications with you. “Social Media Pages” are the official pages we operate on Facebook, X (formerly Twitter), Instagram, Pinterest, LinkedIn, and other social media platforms.

INFORMATION WE COLLECT ONLINE

Information Collected Through General Browsing

Kappa gathers navigational information about places visited on our Website and information about the technical efficiencies of our Website and services (e.g., time to connect to our Website, time to download pages, etc.) as well as your location. This information allows us to see which areas of our Website are most visited and helps us to better understand our Website visitors’ experiences. With this navigational information, we can improve the quality of our Website by recognizing and delivering more of the features, areas and services our visitors prefer. In the process of gathering navigational information, we may also collect device and browser information (e.g., domain type, browser version, service provider and IP address), which will provide information regarding a visitor’s use of our Website (e.g., the time of a visitor’s last visit to a page on our site). For more about our use of cookies, see our Cookie Policy, below.

Information Collected From You

Kappa may collect information directly from you, from third parties we partner with, or through automated means. Kappa may ask you to provide personal information online when using various services on this Website, including, for example, when you update a Kappa profile, make a donation, pay per capita dues, register for an event, or access online education courses. Categories of information collected online include name, chapter affiliation, date pledged, date of birth, date initiated, mailing address, email address, order information, preferences, committees, leadership positions, community involvement, awards, family information, medical and emergency contact information, and education information. We use this information in order to provide you with the goods or services you are purchasing through the Website. You may also choose to provide us with other information, such as your parents’ permanent mailing address, telephone number, job category or title, and graduation year. We retain this information as long as reasonably necessary to provide our services to you.

Information Collected Through Text

Kappa may also collect your information when you sign up to receive text messages. For more information about our texting services, see Text Messages.

Information Collected by Third Parties

Kappa works with third parties who provide services to us, like analytics or marketing. These third parties share information they have collected with us. For example, we use Google Analytics to understand how visitors engage with our Website. Users may opt out of data collection via Google Analytics here. Your information may also be collected and processed by third parties, such as the payment providers you select, who will process your information independently in accordance with their own privacy notices. Your information may also be shared with us by others, such as your friends and family. If someone else has provided us with your information, we will only process your information for the applicable purpose(s) as described below in How We Use and Share Information.

Information Collected Through Social Media

Social media platforms share information, which is typically aggregated and doesn’t include personal data, with Kappa. You can learn more about how social media platforms collect and use your information by reviewing their privacy notices and settings.

HOW WE USE AND SHARE INFORMATION WE COLLECT ONLINE

Kappa uses the personal information we collect from you to: (i) process donations and dues payments; (ii) create or update your Kappa profile or membership information; (iii) maintain Kappa Kappa Gamma directories; (iv) provide the Website to you and troubleshoot technical issues you may experience; (v) provide you with member communications; (vi) communicate with you by email, telephone, text, or mail; (vii) evaluate volunteer and job applications; (viii) process your registration for events; (ix) provide members with benefits provided by Kappa partner third parties; and (x) comply with the law or legal orders. If you provide us with your address, other members, chapters and alumnae associations may be able to locate you on the Website unless you update your preferences to restrict that information from being shared.

We may share your information with our service providers that provide services to us, such as those that provide operational, support, and other services to members; help us operate our Website(s), monitor site activity, operate our database, provide geolocation services, assure proper use of our trademarks; process donations and dues payments; provide insurance coverage and services; send text messages and other member communications; maintain our database; provide order and payment processing services to us; process employment applications; deliver marketing communications or advertisements that may be of interest to you, including to your devices as you browse nonaffiliated websites and applications; provide data supplementation or market segmentation services; provide web hosting and other IT services; and conduct surveys, focus groups, research and analytics to support our business, among others. When you update a Kappa profile, any such information you provide will be added to a database. The information in this database is used to maintain contact with you and to update Kappa Kappa Gamma directories. We maintain profile information indefinitely unless you request that we delete such information. If you would prefer that we do not publish your contact information in the directories or if you would like us to remove your contact information from our directories, please call us at 866-KKG-1870. If you are a resident of the European Union or United Kingdom, we will not publish your information outside your region in the directories by default unless you expressly tell us you would like us to do so.

We may disclose specific information about you if required by law or based on our good faith belief that such disclosure is necessary to conform or comply with the law or is necessary to protect the users of our website, Kappa, or the public.

We may also disclose information about you for security purposes (a) to protect our rights, the integrity of our organization, or your safety or the safety of others, or (b) to detect, prevent, or respond to actual or possible fraud, intellectual property infringement, violations of law, or other misuse of our services.

Please understand that if you choose to opt out of communications, you may not receive essential communications from Kappa and its affiliate entities.

AFFILIATE ENTITIES

Kappa shares personal information between its affiliate entities and processes that personal information in order to carry out tasks related to our essential business activities. This may include the sharing of your information with chapters, alumna associations, House Corporations and similar affiliate entities when deemed appropriate. This process and data sharing provide members with essential membership benefits and opportunities, including access to Kappa scholarships and financial aid, and access to Kappa housing opportunities. Each affiliated entity is separately responsible for its use of member data. Kappa is not responsible for the misuse of member data collected and processed by entities not under its control, including, for example, Kappa chapters, local housing corporations, and alumna associations.

UPDATING YOUR KAPPA PROFILE

We prefer to keep all the information in your Kappa profile accurate and updated. To do this, we provide you with the opportunity to update or modify your Kappa profile by logging in to your account.

PRIVACY REQUESTS

You can control the information we collect and use in the following ways:

  • Location Information: You can disable location-based services on your mobile device or web browser by adjusting the settings on your device or browser. This will prevent our Website from accessing your location information. Note that some services may not be available if you disable location-based services.
  • Cookies: Web browsers often allow you to erase cookies, notify you when you receive a new cookie, or block cookies altogether. If you would like to control our collection of information via cookies, please use our Cookie Manager, available at the bottom of the screen, to manage your preferences. You may also use the Help function in your browser to find instructions on how to set your browser’s cookie preferences. If you elect to block cookies from our Website you may be unable to take advantage of many of the opportunities and online features offered by our Website.
  • Emails: You can unsubscribe from Kappa emails by clicking the unsubscribe link in the footer of any of these emails or by updating your preferences in your account profile if you are a member.
  • Text Messages: You can unsubscribe from receiving texts from Kappa as indicated below under Text Messages.
  • Third-Party Cookies: To limit the collection of your information via third-party cookies and other types of online behavioral advertising, visit the Network Advertising Initiative (“NAI”) opt-out website and the Digital Advertising Alliance (“DAA”) YourAdChoices website. The NAI and DAA enable you to opt out of participating third-party online advertising networks. Please note that you may need to have cookies enabled to opt out using the NAI and DAA tools. For more information about do not track, visit www.allaboutdnt.org.
  • Google Analytics: We use Google Analytics to measure the use of our Website and our Website traffic. Google uses the data collected to track and monitor the use of our Website. This data is shared with other Google services, and Google may use the collected data to contextualize and personalize the ads of its own advertising network. You can opt out of Google’s tracking by installing the Google Analytics opt-out browser add-on, available here. For more information on the privacy practices of Google, please visit the Google Privacy & Terms web page: http://www.google.com/intl/en/policies/privacy/.
  • Account Information: You may update, review, or correct your account information by accessing your online account.

USE OF MEMBERSHIP LISTS AND CONTACT INFORMATION

Member data is searchable by members and employees of Kappa by region through “Find a Kappa.” Member data that is discoverable through Find a Kappa includes: name, date of birth, initiation date, a member-uploaded photo, chapter, university, home phone number, cell phone number, email, mailing address, affiliated alumnae association, member-provided career information, awards, and committee participation (past and current).

You have an option to not be discoverable through “Find a Kappa” through your profile settings. Discoverability is limited by country/region.

Membership Lists

Per the Fraternity Policies made available to members, membership lists and member contact information available through the Website or provided through the member data request and review process (e.g., names, emails, phone numbers, and mailing addresses) are strictly for use by members of Kappa and only when conducting Fraternity business. Non-Fraternity business includes, but is not limited to, any usage that is not authorized or otherwise approved by Kappa. Any individual member’s communication about a matter that may relate to Kappa is non-Fraternity business unless that communication is authorized or otherwise approved by Kappa. Questions regarding the use of such lists shall be referred to [email protected].

In addition, membership lists may be provided by Kappa related to approved financial drives/campaigns per the Fraternity Policies.

Kappa also provides select membership lists to vendors that provide the organization with essential services, such as its insurance provider, for purposes of maintaining its business insurance.

We have developed relationships with other companies to provide products and services that we think will be of interest to you. Links on this website will allow you to access information about these companies. For the linked sites, this Policy does not apply to the information those sites collect. So, for example, if you choose to use the services of one of these linked sites, you will be providing your information directly to the company on the linked site and the terms of their privacy policy will apply. These linked sites are separate from any website integrations we utilize.

Kappa is not responsible for the privacy practices, advertising, products or content of such linked websites. We encourage you to review the separate privacy policies of each site you visit.

U.S. PRIVACY RIGHTS

Certain U.S. states afford residents rights with respect to their Personal Data. The rights described herein are subject to exemptions under applicable law. For purposes of this section, the term “Personal Data” includes both “Personal Information” and “Personal Data” as defined by applicable law.

If your Personal Data is subject to a privacy law in your state, you may have certain privacy rights with regard to that information. You may have the right to:

  • Know, access, and confirm your Personal Data.
  • Delete the Personal Data we have about you, subject to exceptions under applicable law.
  • Correct inaccuracies in your Personal Data.
  • Obtain your Personal Data in a portable and readily usable format.
  • Opt-out of the use or processing of your Personal Data for profiling or targeted advertising.
  • Opt-out of the sale or sharing of your Personal Data.

Under certain state laws, you may also have the right not to receive discriminatory treatment for the exercise of any of these privacy rights. We will not discriminate against you because you have exercised any of your rights.

Certain state laws may also provide you with the right to appeal our decisions regarding your rights requests if we do not timely respond to your requests or do not take action regarding your requests. To appeal our decision with respect to your request, please contact us at [email protected].

Submitting a Rights Request

If you wish to exercise the rights listed above and are a resident of a state that provides such privacy rights, you may submit a request by emailing [email protected], calling us at 614-228-6515, or using the Cookie Manager at the bottom of the screen. If you choose to submit your request via email, you must include “Privacy Rights Request” in the subject line and clearly provide us with the following information: what type of request you are making, your full name, email address, and physical address. You may only make one request per email.

We are required to provide you with access to your Personal Data or delete Personal Data only in response to verifiable or authenticated requests. We will compare the information you provide in your request with any information we may have in our possession in order to verify your request. We may also contact you to request additional information in relation to your request. The information you provide must match the information we have in our possession. This measure is in place to help ensure that Personal Data is not disclosed to any person who does not have the right to receive it. The information collected through this process will be used for verification purposes only. Certain state laws may limit the number of times you may make access requests in a 12-month period.

Authorized Agent

Please note that you may authorize an agent to exercise any of these rights on your behalf by contacting us by email at [email protected]. If you use an agent, we will take measures to verify your agent’s authorization — similar to the verification described above — for fulfilling any access or deletion requests. We may require more information to ensure proper verification of your and your agent’s identity and authorization.

Categories of Personal Data Collected and Disclosed for a Business Purpose

We collect and disclose the categories of Personal Data specified under “Information We Collect and How it is Collected.”

We share Personal Data about you with the parties listed in “How We Use and Share Information” for business purposes, such as operational purposes and other purposes related to providing you with the services you seek from us. For more information about the business purposes for which we disclose Personal Data, see “How We Use and Share Information”.

Sources of Personal Data

We may collect your information from the categories of sources listed under “Information We Collect and How it is Collected.”

Categories of Personal Information Sold or Shared for Profiling or Targeted Advertising

We may disclose your Personal Data for the following purposes, which are not a sale: (i) for reasons mentioned above; (ii) if you direct us to share Personal Data; (iii) to comply with your requests under applicable law; and (iv) as otherwise required or permitted by applicable law.

We do not sell Personal Data or share Personal Data about you for purposes of cross-context behavioral advertising, profiling, or targeted advertising.

Deletion Rights

You may request that we delete your Personal Data that we have collected directly from you. Under applicable law, we may decline to delete your Personal Data under certain circumstances, for example, if we need the Personal Data to complete transactions or provide services you have requested or that are reasonably anticipated, for security purposes, for internal business purposes (including maintaining business records), to comply with law, or to exercise or defend legal claims. Note also that we are not required to delete your Personal Data that we did not collect directly from you. We require a reasonable or high degree of certainty that the requester is the consumer for whom a deletion request is applicable, depending on the sensitivity of the Personal Data.

Sensitive Data and Sensitive Personal Information

We will not process your Sensitive Data or Sensitive Personal Information (as those terms are defined under applicable U.S. consumer privacy laws) without your prior consent.

INTERNATIONAL VISTORS

We are an international fraternity, meaning that your Personal Data may be transferred outside the jurisdiction in which you provide it, including, potentially, to countries that do not require organizations to protect your Personal Data in the way in which you have come to expect in your own country. For purposes of this section, “Personal Data” has the meaning given to it under the General Data Protection Regulation (GDPR). If you are visiting Kappa from a location outside of the U.S., your connection will be through and to servers located in the U.S. All information you provide to Kappa will be maintained in our servers and/or internal systems located within the U.S. and protected, stored and shared as explained in this Policy.

Where we receive Personal Data from the EEA or UK, to the extent that we are not subject to EEA or UK data protection laws, United States privacy laws may not provide the same rights in connection with your personal data that you may have in your own country.

Where we transfer your Personal Data across national boundaries, we will protect your information by ensuring that those transfers are made in compliance with any applicable data protection laws, including by entering into standard contractual clauses approved by the European Commission or into the International Data Transfer Agreement approved by the UK Information Commissioner’s Office, obliging the recipient to protect your personal data as permitted under Article 46(2)(c) of the GDPR.

Your International Privacy Rights

For residents of the EEA or UK, Kappa is the controller of the processing of your Personal Data, and our processes relating to your Personal Data are governed by applicable data privacy and data protection laws in the EEA and UK (including the GDPR and the UK version of the GDPR, together the “European Privacy Laws”). If you have any questions or inquiries, contact the Data Protection Officer via the contact information provided below in the Policy.

If you are located in the EEA or the UK, you may have certain rights and protections under European Privacy Laws. European Privacy Laws generally afford data subjects the following rights:

  • The right of access to your personal data;
  • The right to correct or rectify any inaccurate personal data;
  • The right to restrict the processing of personal data;
  • The right to object to the processing of personal data;
  • The right to erase your personal data, subject to exceptions under the law;
  • The right to personal data portability;
  • The right to object to having certain decisions made about you by automated processes or profiling;
  • The right to withdraw your consent where we have processed your personal data based on your consent; and
  • The right to complain to a supervisory authority.

We do not make decisions about you based solely on automated processing, including profiling, that produce legal effects concerning you or significantly affect you in a similar way.

In addition to the security measures mentioned below, we will ensure that your Personal Data is adequately protected, for example, by entering into contracts which contain appropriate data protection provisions.

How to Submit a Request

If you are located in the EEA or UK, to the extent we are subject to European Privacy Laws and you wish to exercise any of your rights under such European Privacy Laws where applicable, please submit your request by emailing us at [email protected].

Please note that the above rights are not absolute, and we may refuse or limit requests, wholly or partly, where exceptions under the applicable law apply.

If you would like to make a complaint about how we handle your Personal Data, or about a breach of data protection laws, please contact us using the contact information described above. Complaints will be investigated and the outcome of the investigation will be communicated to you after the complaint is made in accordance with applicable law. If European Privacy Laws apply, you also have the right to make a complaint with your local data protection authority.

Legal Basis for Processing

We will process your Personal Data only where we have a lawful basis for doing so. These “lawful bases” for processing are set forth in applicable data protection law and, where European Privacy Laws apply, our processing will be on the basis of one or more of the following (where applicable): (a) the performance of a contract to which you are a party or in order to take steps at your request prior to entering into a contract; (b) compliance with our legal obligations; (c) for our legitimate interests (for example, carrying out the business of providing legal services and pursuing our general business interests); (d) the establishment, exercise or defense of legal claims; (e) to carry out tasks in the public interest/reasons of substantial public interest; or (f) to comply with laws relating to anti-money laundering or counter-terrorist financing obligations or the prevention, detection, or prosecution of any crime.

In addition, in some circumstances, we may process your information if you have provided your consent for us to do so. Please note that you have the right to withdraw any such consent by contacting us using the contact details below.

For the purposes of European Privacy Laws, we rely on the following lawful bases in respect of your information:

  • We use Contact Information, Call and Email Records, Submitted Content and Demographic Information for our and your legitimate (or overriding) interests to provide our services to customers, manage our customer relationship, resolve issues, develop our products/services, grow our business and update you regarding any changes to our terms, policies and any other technical updates.
  • We use Contact Information and Call and Email Records for our and your legitimate (or overriding) interests to respond to your queries and provide any information and materials requested in order to generate and develop business.
  • We use Contact Information for Marketing Communications, which, unless we are relying on your consent, is for our legitimate (or overriding) interests to market our products/services, grow our business and to inform our marketing strategy.
  • We use Device Information, Location Information, Website Interactions, Usage Data, Submitted Content and Social Media Usage for Online Advertising, Understanding Our Website Users, and Website Experience. It is in our legitimate (or overriding) interests to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy.
  • We use Device Information, Location Information, and Website Interactions for our legitimate (or overriding) interests in running our business, providing administration and IT services, network security, fraud prevention and in the context of a business reorganization or group restructuring exercise.
  • We use Job Applications for our legitimate (or overriding) business interests in selecting appropriate candidates, to fulfil our contract with you, and/or to retain data for future opportunities.

Marketing Notice

We may process your Personal Data for marketing purposes, for example, to let you know about news or an event which we think you may be interested in.

If you are a data subject in the UK or EEA, for email marketing to an individual (that is, a noncorporate email address), we need your consent to send you unsolicited email marketing. Where you provide consent, you can withdraw your consent at any time, but without affecting the lawfulness of processing based on consent before its withdrawal.

Your Personal Data may also be collected in our relationship management system when you register online to receive information, or when we otherwise receive your contact details.

You can opt out of direct marketing at any time by contacting us at [email protected]. You can also unsubscribe or opt out of receiving further marketing communications by following the instructions at the bottom of each communication.

Data Protection Authority

If you have a concern about our processing of Personal Data that we are not able to resolve, you have the right to lodge a complaint with the applicable data protection regulator. Contact details for the relevant data protection regulator can be found using the links below:
Where the GDPR applies: https://edpb.europa.eu/about-edpb/board/members_en
Where the UK GDPR applies: https://ico.org.uk/global/contact-us/

How Long Do We Keep Your Information

We will retain your information for as long as is necessary to fulfill the purpose for which your information was collected and in accordance with our internal retention procedures, or as otherwise necessary to satisfy our legal obligations. To determine the appropriate retention period for personal information, we consider the amount, nature, and sensitivity of the personal information, the potential risk of harm from unauthorized use or disclosure of your personal information, the purposes for which we process your personal information and whether we can achieve those purposes through other means, and the applicable legal requirements.

In some circumstances, we may anonymize your information for research or statistical purposes, in which case we may use such anonymized information indefinitely.

COOKIE POLICY

Kappa uses cookies — small text files stored on your device by your web browser — to enhance your browsing experience and support essential site functionality. When we refer to cookies, this includes other similar technologies such as pixel tags or web beacons.

We use cookies to improve your website experience, provide additional security and remember you when you return to the website. A cookie cannot give us access to your computer or to information beyond what you provide us and we do not store personal data in cookies we create, but we do use encrypted information gathered from them to help improve your experience of the website. Our cookies and other tracking technologies collect anonymized identification numbers to enable our website to recognize you as a repeat visitor and apply your settings, preferences you set on our website, actions you take on our website, and your browsing history on our website.

We may use the following types of cookies:

  • Strictly Necessary Cookies: Required for basic website functionality, including secure login and session management.
  • Analytical/Performance Cookies: Used to collect data on how users interact with the site, such as page visits and error messages, to help us improve our website.
  • Functional Cookies: Help remember user preferences, such as language settings or previous login credentials.
  • Targeting/Advertising Cookies: Used to deliver relevant advertisements and track the effectiveness of marketing campaigns.

In compliance with European Privacy Laws, in the European Union and United Kingdom, we only use non-essential cookies (e.g., for analytics or marketing) with your explicit consent. You can withdraw or change your consent at any time via the Cookie Manager available on our website.

Cookie Choices

You can confirm your website cookie preferences through the interface in the cookies banner provided on the homepage of our websites. You can also set your browser to warn you before accepting cookies and refuse the cookie when your browser alerts you to its presence, or refuse all cookies by turning them off in your browser.

USE OF GOOGLE ANALYTICS

We use Google Analytics to understand how visitors engage with our website, including collecting information about demographics. Because of this, your web browser automatically sends certain information to Google. Google Analytics collects first-party cookies, data related to the device/browser, IP address (Google Analytics 4 does not log or store IP addresses), and on-site/app activities to measure and report statistics about user interactions on the websites and apps that use Google Analytics. Customers may customize cookies and the data collected with features like cookie settings, User-ID, Data Import, and Measurement Protocol. Users may opt out of data collection via Google Analytics here.

PRIVACY OF CHILDREN ON OUR WEBSITE

To ensure compliance with federal law, Kappa does not knowingly collect or maintain information provided online by children under the age of 13. If you are under the age of 13, you do not have permission to use this website.

TEXT MESSAGES

By consenting to Kappa’s text messaging service, you agree to receive text messages from and on behalf of Kappa through your wireless provider to the mobile number you provide, even if your mobile number is registered on any state or federal do-not-call list. You understand that you do not have to sign up for this program in order to make any purchases or use our services, and your consent is not a condition of membership with Kappa. Your participation in this program is completely voluntary.

We do not charge for the texting service, but you are responsible for all charges and fees associated with text messaging imposed by your wireless provider. Message frequency varies. Message and data rates may apply. Check your mobile plan and contact your wireless provider for details. You are solely responsible for all charges related to text messages, including charges from your wireless provider.

You may opt out of the text messaging service at any time. Text the single keyword command STOP to 567-235-2772. You will receive a one-time opt-out confirmation text message. No further messages will be sent to your mobile device unless initiated by you. We may change any shortcode or telephone number we use to operate the text messaging service at any time and will notify you of these changes. You acknowledge that any messages, including any stop or help requests, you send to a shortcode or telephone number we have changed may not be received, and we will not be responsible for honoring requests made in such messages.

You agree to provide us with a valid mobile number. If you get a new mobile number, you will need to sign up for the program with your new number. To the extent permitted by applicable law, you agree that we will not be liable for failed, delayed, or misdirected delivery of any information sent through the text messaging service, any errors in such information, and/or any action you may or may not take in reliance on the information or text messaging service.

UPDATES TO THIS PRIVACY POLICY

As we continue to offer our visitors new and different types of content and services, Kappa may modify our information collection, use or disclosure practices. Should there be a material change to our information collection, use or disclosure practices, we will update this Policy.

SECURITY STATEMENT

Kappa employs physical, technical, and administrative procedures to safeguard the personal information we collect, including the use of technologies and policies such as limited access to data centers, firewall technology, and limitations of administrative access to our systems. Although we use measures to protect your personal information, in general, information transmitted through the internet may not be completely secure. Accordingly, we cannot guarantee the security of information provided over the internet or stored in our databases. Your transmissions are, therefore, at your own risk.

QUESTIONS OR CONCERNS

If you have additional questions or would like more information on this topic, please contact us by phone at 866-KKG-1870 or by mail at:

Kappa Kappa Gamma
6640 Riverside Drive, Suite 200
Dublin, Ohio 43017

This Privacy Policy is effective July 29, 2025.