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Planning a Kappa Reunion: The Details

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Want to plan a Kappa reunion? Recently, more than 200 women of Rho Deuteron, Ohio Wesleyan, enjoyed a reunion. Planning was a team effort, and the organizers share these tips for your reunion.

Where to start? Begin a year (or even two!) before the reunion by locating members on the Kappa website, Facebook and emails to compile a list. Contact Membership Services at Fraternity Headquarters to assist with a list of members and contact information. Begin by getting in touch with one class or decade and build on it, getting referrals from known members. Consider purchasing a “Save the Date” ad in The Key and your college’s alumni magazine. Choose a date and venue, whether it is during Homecoming, at a resort or someone's home. It might even be possible to rent out the chapter house during the summer when school is not in session. Keep a spreadsheet of names and addresses. It can be saved in the chapter archives for future use.

Getting help: Ask your college alumni office to assign someone to help you get the date confirmed with the school and with help finding members and to be a general contact. Ask the school to add your date to its calendar and newsletters.

Contact the local alumnae association, house board and current chapter, all of whom can help plan an open house, select hotels, banquet rooms, etc. Collegiate members as well as local alumnae can help meet incoming flights and provide transportation.

Invitations: Send by email, Evite, paper invitations or any other route you choose. Start a Facebook group for your reunion.

Create a family tree:  A great icebreaker as participants arrive, track “families” of big and little sisters through Facebook and email. Susie Spitzer Kinsella tracked the families from the 1950s to present. She color-coded nametags so members would see family relationships.

Create a slide show: Ask alumnae for photos, perhaps grouping by decades. Sherri Liuzzo Greve collected Rho’s photos and put them in a video. She asked members to share a favorite photo and posted on Rho’s Facebook page how and where to submit the photos. She suggests collecting photos from your college, popular spots, buildings, student unions, sporting events, eateries, etc. Consider using music from the various decades as well as Kappa songs. The video can be shown at the event, and Rho chose to upload the video to Smugmug.com, along with photo albums from the weekend so that those not attending could see them.

Reunion ideas and essentials:

  • Name a Reunion Chairman to delegate tasks.
  • Appoint a Decorations Committee, a volunteer or committee to plan menus, a Registration Chairman and T-Shirt Chairman.
  • Secure a guest speaker for any dinner or banquet.
  • Pin 50- 65- and 75-year members.
  • Display composite photos and scrapbooks. (Collegians can help with this.)
  • Nametags: use old composite photos on the nametags—for an icebreaker. If creating a family tree, color-code the various “families” to show lineage.
  • Involve active members—plan a house tour, invite them to the banquet. (Follow chapter risk management policies and don't include active members in cocktail parties.)
  • Hold a fundraiser to benefit the Kappa Kappa Gamma Foundation, a local philanthropy, or the chapter house.
  • Possible events include:
    • Friday evening welcome reception
    • Dinners that can be broken up by decades and held at several homes
    • Saturday night reunion dinner
    • Farewell breakfast on Sunday
     
  • Plan around scheduled events such as Homecoming, Greek Sing, a football game, etc.
  • Make sure to take pictures!
  • Reserve a block of rooms at a hotel and make transportation arrangements as needed.
  • Create a post-reunion letter or email for all alumnae, especially those who could not attend. Include links to any slide shows or pictures from the weekend.


 

Posted by Blog Admin at 07/11/2014 12:12:13 PM | 


What a nostalgic slide show. It didn't matter that I did not know all the Kappas - it was the overall feeling of the presentation. And oh, how beautiful the smiles! Joan Harmet 1957 Kappa
Posted by: Joan Morris Harmet ( Email ) at 12/13/2012 2:59 PM


The reunion was special even though I was the only one from my class of '53 to be there. There was a wonderful closeness.
Posted by: Nancy Christensen ( Email ) at 12/13/2012 9:39 PM


Loved it! Thank you so much for putting this together. I never stopped smiling. Love to all. P
Posted by: Patti Secrist ( Email ) at 12/14/2012 8:07 AM


Thank you so much for this wonderful video full of memories!
Posted by: Sue Sharp Stentz ( Email ) at 12/14/2012 1:05 PM


What a wondrful video ..lots of memories!!
Posted by: Angie Farwick ( Email ) at 12/14/2012 4:45 PM


Thrilled to have been a part of the planning of this fabulous weekend. Standing apart from the crowd and seeing all those joyful women reuniting and hugging on Friday night was one of my very favorite moments.... And made me know that all the time, thought and energy put into this was worth every second.
Posted by: Ellen Simpson ( Email ) at 12/17/2012 5:09 PM


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